No Dues Procedure

This blog post deals with understanding how to use the No Dues Procedure on IRIS. This procedure is currently applicable only for B. Tech Final year students as of 2019.

Overview

Final year BTech graduating students have to complete the No Dues Procedure from various departments before receiving the security deposit of ₹4,000. The procedure will start on Thursday, 25th April, 2019. This manual explains the steps to be carried out in order to successfully complete the procedure. Please go through it completely before starting the procedure. Note that this process used to happen completely offline till the last academic year i.e. 2018, and this year, i.e. 2019 onwards it will happen online via IRIS.

General Procedure

  • Select the “No Dues” tab from the IRIS Dashboard. A list of all the departments from where you have to get no dues approved will be shown.

IRIS Dashboard IRIS Dashboard

No Dues Dashboard No Dues Dashboard

  • The process can be initiated by clicking on the ‘Initiate Request’ tab next to the department’s name. NoDues for all departments can be initiated simultaneously. Once initiated you will see ‘In Process’ instead of ‘Initiate Request’ in the tab.

Initiate Request No Dues Dashboard - Initiate Request

  • When the specific department approves your No-Dues, the tab reads ‘Approved’. In that case, your process for that particular department is complete.

Approved Request No Dues Dashboard - Approved Request

  • In case of any pending Dues or other discrepancies, the department shall convey the issue in the form of a comment on IRIS. Use “View Comment” to see the comment.

Comments No Dues Dashboard - Comments

  • Once the process is complete, you will see “All departments have approved your request for NoDues. Your details are forwarded to Accounts Section for processing the refund.”

No Dues Approved No Dues Dashboard - No Dues Approved

Departments/Sections

The following are the departments from where NoDues needs to be taken. Please read the procedure for each of the individual departments and sections.

Dept. of xyz Engineering

The No Dues process for this depends on your department and your respective CR shall give the details regarding the same. Finally, the department HoD shall “Approve” the request on IRIS. NOTE: Civil Engineering students have to take No Dues from both their department and Department of Applied Mechanics and Hydraulics.

Library

Firstly, all library books (General Section, Book bank and SC/ST Section), cards need to be returned and fine, if any needs to be cleared by visiting the library. Then, initiate the request for NoDues. The library staff will then verify your dues in their Library system and then reflect the same on IRIS.

Hostel

Firstly, you have to “Request for Deallocation” for your current room. This, request shall then be approved by Hostel Office. Then, the Hostel Superintendent shall approve your NoDues Request. The Mess Refund shall then be processed using your Bank Details on IRIS. (Note - The Refund shall be processed later, mostly before the next Academic Year).

Games & Sports

Games & Sports department will be uploading a list of students who have dues with them. For these students the status will be shown as “In Process” for this department. They will have to visit the department and clear the dues (return the Equipment), post which they would approve the request. For others, you can initiate the request and immediately it would be approved.

NCC

NCC department will be uploading a list of students who are a part of NCC. For these students the status will be shown as “In Process” for this department. They will have to visit the department and clear the dues, post which they would approve the request. For others, you can initiate the request and immediately it would be approved.

NITK Alumni Association

First, you will have to register on http://nitkalumni.in/. After this please initiate the request for No Dues. Your request shall be approved only after verifying your details on the Alumni Website and IRIS.

Students Cooperative Society

After you initiate the request for Students Cooperative Society, they would verify their records and then approve the request.

CCC

Your Captive Portal Login and nitk.edu.in Email Id will be deleted once you initiate the request CCC. After, this your No Dues request shall be approved. The students who want to extend their nitk.edu.in Email Id please contact CCC before April 26th, 2019 (You will have to write a letter stating the reason and get it verified from your department HoD).

Academic Section

Academic Section will be uploading a list of students who have dues with them. For these students the status will be shown as “In Process” for this department. They will have to visit the department and clear the dues, post which they would approve the request. The dues include - Envelope for PDC, Convocation form, Degree Photo etc. For others, you can initiate the request and immediately it would be approved.

Dean Student Welfare

Dean Student Welfare Office will be uploading a list of students who have dues with them. For these students the status will be shown as “In Process” for this department. They will have to visit the department and clear the dues, post which they would approve the request. For others, you can initiate the request and immediately it would be approved.